Another week, another presentation

Early this morning, well before normal work time, the dedicated Centre for Research Communication employees, Marianne and Jane, entered the special media communication room which contains the video conferencing equipment so that they could jointly present “Publisher Interest towards a role for Journals in Data Sharing: The Findings of the JoRD Project”. In the true spirit of global access and the digital world, they presented in Nottingham, UK and the presentation was seen at the ELPUB conference in Karleskrona, Sweden. We are pleased to report that the Nottingham technology worked really well, but a fellow presenter, also speaking through Adobe Connect, had difficulties with her connection and transmitted the sound of a large aircraft which was passing over the room where she was speaking. Jane and Marianne had chosen the high-tech route, because currently a tram line and bridge is being noisily constructed out side their office window, and had they decided to present from their computer, there would have been the sound of heavy machinery moving, beeps and rumbles, drilling and clangs.

Here is the link for the power-point slides:






Prezis from the presentations

Last week was busy for the JoRD team. Jane did the presentation for ANDS, and Marianne appeared twice at Oxford, once to present a brief summary of the JoRD project to the Jisc organised “Now and Future of Data Publishing” event, and later in the week, to give a selection of the project findings to the Dryad Members meeting. The links to both the Oxford presentations follow, with a text summary.

The JoRD Project and its implications for repositories

JoRD and the implications for data sharing and repositories

1. The project was Jisc funded to explore the possibility of setting up a self sustaining data base and service to collate and summarise academic Journal policies on the deposition of data associated with published articles
2. Current belief that openly accessible research data is a good thing because it drives science forward
3. Aims Jisc funded project to look at the possibility of setting up a central resource of journal instructions to authors about sharing the data on which articles are based
4. Objectives
• Investigate current state of Journal data policies
• Investigate current data sharing views and habits
5. Landscape of data sharing There has always been data published in printed journals in the form of charts and tables
6. But digital data becomes a problem, where should it be stored? In a repository? On a website? Embedded into articles?
7. This is a journal data policy, it is an instruction to authors of where to share or deposit research data that is relevant to a published article
8. We initially analysed 230 research data policies and found many inconsistencies and a lack of standardisation
9. Some journals were vague about the form of data to be deposited, others were more precise
10. Some journals were specific about where the data should be deposited, most were less so.
11. Go back to the policy and explain
12. We spoke these stakeholder groups and we found a number of dichotomies
13. Taking researchers first, they said that they would be happy to share their data (with certain caveats, which I will not go into here). These were the reasons they gave for sharing data
14. However, when we asked how much they shared and where, most of them only shared with colleagues. Only a small number mentioned that they put their data into repositories
15. We asked them why that was, and they their replies ranged over No time, don’t know where, difficulty of accessing Institutional repositories. And that current research models do not value and encourage data sharing (A PhD researcher sated that he felt that if he shared his data during the course of the research, he may be “gazzumped”, meaning that should someone publish  research on his chosen topic, the thesis would no longer be unique and therefore the doctoral thesis would no longer be credited)
16. The publishers also showed a dichotomy whereas they also appreciated the benefits of sharing data, they felt that their servers would have difficulty holding the quantity of data included in each article and that repositories were the right place. However there was some discussion about the long term availability of repositories. They have not yet been proven, but the publishing houses have been around for a long time
17. Worries about links, etc
18. Academic librarians and Repository managers, no conflicting concerns, practicality
19. Data sharing landscape is a mess
20. How could a Jord Service improve the infra-structure?
• Develop a model data policy framework, which takes into account the concerns of all the stakeholders
21. Improved policies saves the time of publishers and authors, more consistent
22. Address the fears of IP, data citation etc, eliminating dichotomies, improving the infrastructures, creates order
• Implications for repositories, authors know where data can be deposited to be shared and re-used, more will do so.

The JoRD Project: Now and Future

The JoRD Project: now and future

1. JISC funded feasibility study central resource of research Journal data policies
2. Looked at what the service should include and whether it could pay for itself
3. And 4 Tried to answer two questions
• Can Journal data policies encourage deposition of data?
• Will a JoRD service help publicly funded data to be shared and re-used?
5. Why bother? When an author publishes she is trading her intellectual property with a publisher, as part of a transaction and there are certain obligations on both sides, this can include data linked to the article. Author needs to know and understand what to do with it (reading the small print)
6. Needed to find out three things
• Understand current journal data policies
• Would anyone bother to use the service
• Could it generate sufficient income for development, building and maintenance?
7. We analysed some journal data policies in depth
8. Looked at 371 journals,
9. What was in the policies? Main areas were data type, when to deposit, and where
10. Little requirement for open access or compliance or consequences for non compliance
11. That does not provide an argument that journal data policies will help open data sharing
12. And 18 But there are signs that the situation is changing
• More publishers are considering data policies
• Elsevier Journal of the future
• Rise of data journals
• Apparent upward trend of journals with data policies
19. If there were a JoRD Service, would anyone use it?
20. All the stakeholders said that they would
21. For a variety of reasons BUT
22. They all wanted different things…
23. …apart from these, difficult to build one service
24. And will anyone pay for it?
25. Resounding no, except from publishers if the service was all singing and dancing
26. So, how does a JoRD service stand?
27. Now, with few policies stipulating deposit of data and stakeholders not financially contributing,
28. BUT… Let’s think of the future? The landscape is changing
29. Funders are asking for data plans to be included in funding bids
30. Universities are installing data management systems
31. Increase of data journals
32. And expectation that data should be included in articles
33. We have an opportunity to build a high quality data-base of existing journals data policies, which can be added to and maintained to a high level with simple user interface. Establish a user base and develop a sustainable business model which can be implemented in a later stage.
34. JoRD is the future And we should build it now when the quantity of data is smaller and the cost will be lower
35. Before the data deluge comes

Data Citation: Data, Journals and Academic Publishers Webinar on YouTube

Early in the morning, last Tuesday I got up to give a presentation for the Australian National Data Service (ANDS) as part of their  Data Citation: Data, Journals and Academic Publishers webinar.

The full webinar, including a talk from Dr. Fiona Murphy of PREPARDE can be seen and heard here.


Some news after a long silence

The JoRD team have been distracted by other projects recently, while the feasibility study report was being read, digested and commented upon. After some useful suggestions by Simon Hodson of Jisc ( and Andrew Treloar of ANDS (Australian National Data Service, the report is now revised and ready to be submitted. While the report was being revised, the team have been working hard to achieve the dissemination of findings from the project by sending off abstracts to a number of conferences and accepting invitations for presentations. The team will be very active over the next three months and one or other team member will be found as speakers in the following places at the following times :

ANDS  Data citation webinar:

Tuesday May 21 4pm-5pm Eastern time (7am-8am British Summer Time)

to reserve a webinar seat go to

Now and Future of Data Publications, a Symposium:

Wednesday May 22nd,  St Anne’s College, Oxford

More information can be found at

Dryad Members’ Meeting:

Friday May 24th, St Anne’s College, Oxford

The schedule for this event can be seen at


Friday May 14th

Two of us will be presenting remotely from Nottingham to the conference in Sweden


Wednesday 19th to Friday 21st June,  University of Geneva

At least one team member will be attending and available to talk and answer questions about JoRD

LIBER 2013:

Wednesday 26th June to Friday 29th June,  Munich, Germany

The programme can be found here


Monday 8th to Friday 12th July ,  Charlottetown, Prince Edward Island

There will be a poster and 24/7 presentation

Information about the conference can be found at

As you can see, it is a hectic schedule, and the team will be frantically writing presentations for the next few weeks.

Barriers to sharing data

There is a stereo-typical image of a covetous academic, dedicated to their work and who hoards the data for their research, so that no-one else will achieve the acclaim for their life’s work. Presumable this stereo-type arose from such stories as Isaac Newton and Gottfried Leibniz having a major dispute over which of them first discovered Calculus. In hindsight, both of them discovered it independently and both deserved acclaim. Charles Darwin kept his data on the “Origin of the Species” for very many years, before being persuaded to publish what turned out to be a popular science book of its day.

But we are not in the 17th or 19th Centuries, we are in the age of Information, Internet and global networks where collaboration has become respected. Teams of scientists are now rewarded, for example the Manchester University Physicists Andre Geim and Kostya Novoselov who won the Nobel Prize for Physics with their invention of Graphene. The Royal Society report “Science as an Open Enterprise” ( describes how an outbreak of e-coli which originated in Hamburg was contained by the work of scientists in four continents who posted their analysis of the virus onto open source sites.  The genetic sequencing of the virus was completed by scientists in Hamburg and China, which was then posted onto an open source site with an open data license. In July of last year the European Commission published a press release outlining the measures that they will take to improve open access to scientific information that is produced in Europe, because the Commission feels that open access to data will improve Research and Development,and increase knowledge and  competitiveness in Europe (“Scientific data: open access to research results will boost Europe’s innovation capacity”

Such openness and swift communication is expected by today’s researcher. However, an EU study found that only 25% of researchers openly share their data.  The researchers that participated in our study expressed the desire to share their data, some were already sharing, but others found that although they wanted to share it was not easy to achieve. Many felt that there were barriers put in their way, one of which involved the old stereotype, they were not expected to share. For example, funding bodies may well be encouraging researchers to give open access to data that was paid for from public funds, but researchers believe that they will not get funding from using the data that someone else has collected although it would be an efficient and economical way of  carrying out research. Researchers also reported that universities attract funding for new projects, not for re-use of data, and there is more interest in publishing new research rather than replication studies.

Practical reasons were also mentioned, for instance personal barriers to sharing data were listed as:

  • Not knowing  where to deposit data
  • Lack of time and resources to undertake the deposit of data
  • Confidentiality and sensitivity of data, restrictions from funding body or breaking trust with research participants

Barriers in the wider scientific environment were reported as the difficulty in accessing data repositories because of lack of standardisation, and a poorly supported data sharing environment. It would seem that there are two main barriers to be crossed before the open sharing of data is completely commonplace. First the stereotype of the data hugging scientist must disappear from the minds of  researchers, funders, Higher Educational Institutions and publishing houses. Secondly, the infra-structure of  data deposit sites, how, when and where to deposit data, has to be fully resolved, publicised and implemented. Once again, it would appear that a JoRD Policy Bank Service would be of great value to researchers because it would supply a central resource of how, when and where to share data,  contribute to improving the data-depositing infra-structure and remove one barrier to the open access of data.