Project Data
Journal Research Data Policy – Survey
What is being done?
The project is carrying out a survey of Journal Research Data Policies which incorporates:
- the top 100 and bottom 100 Science Journals
- the top 100 and bottom 100 Social Science Journals
according to Thomson Reuters’ Journal Citation Reports.
This will help to shed light on the current state of data sharing policies within various journals.
Finding a Data Sharing Policy
Data sharing policies are likely to be found in:
- Instructions for Authors
- Author Guidelines
- Submission Information
- Publishing Policy
- Open Access Policy
- Data Sharing Policy
- Data Accessibility Policy
- Supplementary publication procedure
- Supplementary online material
- Ethical Guidelines
Collating the Information
Information about these policies is being collated into a spreadsheet for analysis as follows:
| Row/Column Heading | Description | Example | ||
| Journal ID | Unique Identification Number for the journal | j199 | ||
| Policy ID | Unique Identification Number for the policy | p1 | ||
| Full Title | Journal Title | Circulation Research | ||
| ISSN | ISSN | 0009-7330 | ||
| Impact Factor | Journal Citation Report (JCR) Impact Factor | 5.7 | ||
| Publisher Name | Publisher name according to JCR | Lippincott, Williams & Wilkins | ||
| Client Name | Client Society or Organisation name | American Heart Association | ||
| Country (Journal) | Journal Country according to JCR | USA | ||
| Journal Link | Journal homepage (From RoMEO or Google if not listed) | http://circres.ahajournals.org/ | ||
| Policy Link | Link to Policy information | http://circres.ahajournals.org/site/misc/ifora.xhtml#policies | ||
| Policy Name | Name of policy if present | Data Deposition and Data Availability: Guidelines for Deposition of Protein and Nucleic Acid Data | ||
| Policy Comment | Note to indicate why multiple entries | There are different policies for sequence data sharing and other data sharing | ||
| Policy | No Policy | This journal has no policy on data sharing | ||
| Request/ Suggest | Data sharing is requested/ recommended/ suggested | |||
| Required | Data sharing is required to publish | Yes | ||
| Other | Other data sharing policy | |||
| Date Reviewed | The date of the review | 3 Aug 2012 | ||
| Data Types | Structures | Crystal and Molecular Structures | ||
| Protein/ DNA Sequences | Protein, DNA, Nucleic Acid Sequences | Yes | ||
| Specimens and Samples/ Materials | Mouse strains; Bacteria strains | |||
| Multimedia | Multimedia data | |||
| Datasets | Datasets, raw datasets | |||
| Program Code/Software | Program Code/Software | |||
| Metadata | Associated metadata | |||
| Supporting Documentation | Protocols, instructions, methodology | |||
| Unspecified | No data type mentioned | |||
| Other | List any other data types not listed | |||
| Data Guidelines | Data must comply with external recognised guidelines e.g. MIAME | MIAME | ||
| Where | Named Database/ Repository | List named database or repository | NCBI Gene Expression Omnibus; Genbank; DNA Data Bank of Japan | |
| Repository (Subject/ OA/Insitutional) | State Subject, Institutional or Open Access Repository | |||
| Website | List any website that is not a repository/ database | Secure or Publically Accessible | ||
| Not-specified | No location specified | |||
| Physical location | Location of physical storage of object e.g. Museum | |||
| Other | Location type not listed | |||
| When Available/ Deposited | To Reviewers | Data must be available to reviewers before review of article | Yes | |
| On publication | Data must be available to readers/deposited upon publication | Yes | ||
| Prior to Publication | Data must be available to readers/deposited prior to publication | |||
| On Submission | Data must be available to readers upon submission | |||
| On Acceptance | Data must be available to readers/deposited upon acceptance | |||
| Other | Data must be available to readers/deposited under another condition | |||
| Accessibility | Open Access | Data must be made available via open access | ||
| Free Access | Data must be available for free, but not necessarily open access | |||
| Low Cost Access | Minimal costs only may be charged for access e.g. to meet costs of delivery | |||
| Restricted Access | Data is not publically accessible, but available on request | |||
| Closed Access | Data is not publically accessible | |||
| Metadata Required | DOI | DOI | ||
| Other | Other Metadata | |||
| Conditions | List any additional conditions of data sharing | |||
| Exception | List any exceptions to the policy | |||
| Embargo Period | Period by which data sharing may be delayed, e.g. 6 months | |||
| Embargoed From | Point as which the embargo period starts, e.g. upon publication | |||
| File Format(s) | CIF | CIF Format | ||
| CASTOR | CASTOR Format | |||
| CSV | Comma Separated Variable | |||
| Spreadsheet | ||||
| Other | List all other file formats e.g. PDF, Excel, Spreadsheet, CSV | |||
| Consequences | State what will happen if you don’t comply with policy | Article will not be published | ||
| Monitoring | State how the policy will be policed | The authors must also provide a statement in the manuscript that this sequence has been scanned against the database and all sequences with significant relatedness to the new sequence identified (and their accession numbers included in the text of the manuscript). | ||
| Policy Strength (see HA Piwowar & WW Chapman, Proceedings of ELPUB 2008 Conference, Canada) | Weak | Policy is unenforceable, including policies that merely suggest or request data sharing, as well as policies that require data sharing, but do not require evidence of having done so. | ||
| Strong | Requires data to be shared and insists upon evidence, e.g a database accession number as condition of publication | Yes | ||
| Note | Any additional notes | This policy applies to American Heart Foundation publications | ||
JoRD 